Code of Practice - Bluecube

Bluecube Cloud Services Limited Code of practice

Part 1 – Bluecube Cloud Services Limited – Basic Code of Practice for Business Customers

Introduction to our company and services

BLUECUBE CLOUD SERVICES LIMITED is an independent company that delivers managed IT and communications services to domestic and business customers in the United Kingdom. While we may not provide all the component parts of our services ourselves, we do take responsibility for the services delivered to you. So we will liaise with our suppliers to ensure that any problems with their services are resolved promptly.

Purpose of this Code of Practice

This code informs you about our products, services, customer-care policies and where to find information about our charges and terms and conditions. This Code of Practice is published on our website at https://www.bluecubecloud.com/code-of-practice

Additional copies are available on request and free of charge to any domestic and business customer. It is also available in alternative formats.

How to contact us

Please contact our Customer Service Team (or your name for your customer point of contact):

By phone: 01522 717750 and select option 2

By email: support@blueucbecloud.com

By letter: Bluecube Cloud Services, 103 Newport, Lincoln LN1 3EE

Our commitment to you

We are committed to giving you the highest quality of customer service. When we purchase our services from wholesale providers, we choose those providers carefully to ensure that you get a high-quality service. We make every reasonable effort to supply services that satisfy your requirements. We work to all relevant laws and regulations.

Our products and services

VoIP, IP & UC Solutions
Business Telephony
Broadband access (ADSL, FTTC, FTTP, SoGEA)
Managed IT Support
Managed IT Services
Connectivity (leased lines, SD-WAN)
Mobile voice and data services
Equipment and maintenance service

For more details on any of our products and services, or to place an order immediately, please contact our Customer Service Team on 01522 717750 option 2.

Terms and conditions

When you subscribe to a service from BLUECUBE CLOUD SERVICES LIMITED, we will send you our Standard Terms and Conditions and ask you to sign a contract, if applicable. If you have any questions, please phone our Customer Service Team on 01522 717750 option 2. We may carry out a credit check as part of our assessment procedures.

Where applicable, the minimum contract term for our services is 90 days. We aim to provide services within three working days of your original request, subject to the availability and installation of any equipment and, where appropriate, services to your premises. If we need to carry out a survey of your premises or lay additional cabling, or rely on 3^rd party contractors, we will inform you of the revised timescales as soon as we can.

Cancellation

If you decide to cancel your order or agreement before we have provided the services, you may do so without charge within ten working days after your order is placed. After 10 (ten) working days we will charge you a fee as set out in your contract. If you wish to terminate your contract within the minimum term, please call our customer service Helpdesk on 01522 717750 option 2 and we will charge you a fee as set out in your contract. After the minimum term you can cancel any service by calling our Customer Service Helpdesk on 01522 717750 option 2, giving us 90 days’ notice which will result in the fee as set out in your contract.

Faults and repairs

Please call our Support team on 01522 717750 option 1 if you experience a fault with any of our services. We aim to have this investigated and repaired as per your service level agreement.

Compensation and refund policy

Our policy is to assess each claim on a case-by-case basis. We aim to investigate any claims and respond within 30 working days. Any refunds that are due will be credited to the next month’s invoice (or set out your own policy, if different).

Price lists

Our pricing structure is available from our Sales team on 01522 717750 option 1.

Billing

We will bill you monthly.

You can choose to pay us via a range of options including credit card, cheque and direct debit. These are agreed at the start of your contract. If you wish to change your method of payment at any time, please call our Customer Service Team.

We provide itemised bills as part of our service to you on request.

If you have difficulty paying your bill, please contact us on 01522 717750 option 2 and we will try to arrange a different method of payment. We will do all we can to help our residential and business customers to manage their bills and avoid disconnection.

If you are moving home or office

Please call our Customer Service Team on 01522 717750 option 2 no later than 90 days before your move date. We will amend your account and billing requirements as necessary.

Number porting

BLUECUBE CLOUD SERVICES LIMITED recognise that keeping your existing telephone numbers may be important to you. If you move your business to us and wish to keep the number that you have with your old provider, we will arrange it if you ask us. We will work with you to ensure that the services are switched over at a convenient and appropriate time.

Complaints

We make every effort to ensure that our customers are happy with the level of service, and the products and service they receive from us. However, despite our best efforts, things can go wrong. We take customer complaints very seriously and aim to resolve them quickly and efficiently.

Our Code of Practice on Complaint Handling and Dispute Resolution explains how customers can complain. The code also provides information on how we deal with complaints and your right to take unresolved complaints to Alternative Dispute Resolution. You can find a copy of our Complaints Code on our website at http://www.bluecubecloud.com/complaint-code Alternatively, copies are available free of charge and on request from our Customer Service Team.

Nuisance calls

We take the problem of nuisance calls and malicious communications very seriously. We tackle it by working closely with the police and others in the communications industry. If you have been a victim of this activity, please call the Customer Service Team on 01522 717750 option 1 to report the incident and for information on how to deal with it.

We encourage parents to register the mobile phones of their children, and take responsibility for all customer care enquiries.

Services for people with special needs

We are committed to helping all our customers to communicate easily. We offer the following additional services on request for customers who are older or who may have a disability, including:

Priority access to the Customer Service Team
Priority fault repair and assistance
Additional help and support if you have difficulty paying your bill
Copies of bills in large print, on computer disc (or in Braille) for customers who have difficulty reading their bill

Copies of this Code are available in larger print and other formats on request.

Data protection

We comply fully with our obligations under the Data Protection Act 1998.

Part 2 – Bluecube Cloud Services Limited – Code of Practice for Premium Rate Services and NTS Calls

Purpose of this Code of Practice

This code informs you about our policies on providing information about Premium Rate Service (PRS) calls and on our charging policy for calls to NTS and PRS numbers.

Premium rate services

Premium rate services (PRS) are telephone numbers that offer some form of information or entertainment that is charged to your phone bill. UK-based PRS numbers are normally prefixed by “09”. 0871 is now also designated as a Premium rate number and subject to PRS regulation. Typical services include TV vote lines, technical helplines, charity fund-raising and adult entertainment.

Charges for these services are added to your telephone bill. Calling a PRS number generally costs between 8.51 pence and £3 per minute, or £5 per call or per text (excl. vat). Calling these services from, for example, mobile phones, cable networks or public payphones will generally cost more than the advertised rate. Our access charges for calling these services are shown in our price list, which is available on request from our Customer Services Team and via our website.

If you have a problem with PRS, we can help. We can provide advice on checking the telephone number of any PRS charges that appear on your bill and will try to help you identify the premium rate service provider. We can use call barring to restrict access to “09” numbers.

You can also ask for help from PhonepayPlus which is the industry-funded regulatorybody for Premium Rate Services. PhonepayPlus operates a code of practice that sets out standards for the operation of PRS. You can use the PhonepayPlus website at www.phonepayplus.org.uk to check PRS numbers direct or to submit a complaint. PhonepayPlus has legal powers to require a provider of PRS to amend its service or promotional material (or both) and can also impose penalties on content service providers. For other ways to contact PhonepayPlus, see the “Useful addresses” section below.

Number translation services

Number translation services (NTS) are based on numbers that are normally pre-fixed “08”. For example, 0800 and 0808 are used to provide freephone services (some freephone services are also provided on 0500 numbers). 0844 and 0845 numbers are normally used for customer service helplines. 0870 numbers are used for information services, technical helplines and telephone banking. They are also used by organisations to help them provide call-management features such as intelligent call routing and fax-to-email services.

Charges for calling services on NTS numbers are added to your telephone bill and standard prices range from free up to 4.2p per minute or per call (excl. vat). Calling these services from, for example, mobile phones, cable networks or public payphones will generally cost more than the advertised rate but communications providers must publish prices for calls to 0870 numbers where these are higher than for calls to geographic numbers. Our access charges for calling these services are shown in our price list, which is available on request from our Customer Services Team and via our website. We can also give you a factsheet on NTS.

The Telephone Preference Service

If you don’t want to get sales and marketing calls you have not requested, you can add your details to a list run by the Telephone Preference Service (TPS). If your number is on the list, it is illegal for a company to call you for marketing purposes. You can contact the Telephone Preference Service via www.tpsonline.org.uk or by 02072913320.

Useful addresses

Ombudsman Services – Communications PO box 730, Warrington WA4 6WU Phone: 0330 440 1614

Email: osenquiries@os-communications.org Website: ombudsmanservices.org/communications

Ofcom – Riverside House, 2a Southwark Bridge Road, London SE1 9HA. Tel: 020 7981 3000 or 0300 123 3333 email: contact@ofcom.org.uk Website: www.ofcom.org.uk

PhonepayPlus – 25^th Floor, 40 bank Street, Canary Wharf, E14 5NR. Tel: 03003030020

Website: www.phonepayplus.org.uk email info@phonepayplus.org.uk

Telephone Preference Service – DMA House, 70 Margaret Street, London W1W 8SS Tel: 02072913320 Website: www.tpsonline.org.uk

Federation of Communication Services (FCS) – Unit 14, The Stottie Shed, Baker’s Yard, Christon Road, Gosforth, Newcastle upon Tyne, NE3 1XD Tel: 020 7186 5432 email: fcs@fcs.org.uk Website: www.fcs.org.uk

This code has been licensed by The Federation of Communication Services Limited 2018

Licence number C-002200-04